How to Run a Background Check on Someone
Running a background check on someone involves several steps, each ensuring you gather comprehensive and accurate data while adhering to legal guidelines.
Here’s a step-by-step guide:
1. Determine the Purpose
Identify why you need the background check. Purposes can include employment screening, tenant verification, or personal safety. The purpose will guide the extent and type of reports you need to gather.
2. Obtain Consent
If you are conducting a background check for employment, tenancy, or other official reasons, you are legally required to obtain written consent from the individual. This ensures compliance with laws such as the Fair Credit Reporting Act (FCRA).
3. Collect Basic Information
Gather basic details about the individual, such as:
- Full name
- Date of birth
- Social Security number (if applicable and legally permissible)
- Current and previous addresses
4. Choose a Background Check Service
Select a reputable background check service provider. Some well-known options include:
- Checkr
- GoodHire
- HireRight
- Intelius
- BeenVerified
Ensure the service is compliant with relevant laws and regulations.
5. Conduct the Background Check
The background check can include various components depending on the purpose:
- Criminal Records: Check for any criminal history at the local, state, and federal levels.
- Employment Verification: Verify past employment history and professional credentials.
- Education Verification: Confirm educational qualifications and degrees.
- Credit Report: Review the individual’s credit history, which is often used for tenant screening or financial positions.
- Driving Records: Check the individual’s driving history, especially if the job involves driving.
- Reference Checks: Contact personal and professional references provided by the individual.
6. Review the Report
Once you receive the background check report, carefully review the information. Look for any discrepancies or red flags that may require further investigation or clarification.
7. Take Action
Based on the findings:
- Employment: Make an informed hiring decision, ensuring you follow legal guidelines for adverse action if the check influences your decision negatively.
- Tenancy: Decide on the rental application, ensuring fair treatment and compliance with housing laws.
- Personal: Use the information responsibly and legally, respecting the individual’s privacy.
8. Maintain Records
Keep records of the background check, including consent forms and the final report, for future reference and legal compliance.
Legal and Ethical Considerations
- Fair Credit Reporting Act (FCRA): Ensure compliance with FCRA if the background check is for employment or credit purposes.
- State Laws: Be aware of state-specific regulations regarding background checks.
- Privacy: Respect the privacy and confidentiality of the individual’s findings.
Last Words
Running a background check requires diligence, respect for privacy, and adherence to legal standards. By following these steps, you can ensure a thorough and compliant process.
Using a tool like TruthFinder can simplify the process of conducting a background check, especially if you are not familiar with the various databases and resources needed to gather comprehensive information.